Uploading and organising photos and files

Uploading

1. On the left, go to Data and choose File manager.
2. Drag one or more files onto the box with the thick dotted line, or click it to choose files.
3. Click a file and fill in the Alternative text: what is in the photo? Empty = the file name. A photo can be up to 25 MB; the CMS makes large photos smaller itself (up to 2560 pixels).

Files go into the folder that is open at that moment.

How much room do you have?

At the top of the File manager, Still available shows how much storage your website uses and how much is still free (3 GB by default for all photos and files together, including the sizes the CMS makes of each photo). If you drop more files than fit, the CMS uploads them one by one up to the maximum and then stops, with the message File manager is full and which files were not uploaded. You free up room by deleting files you no longer use. Need more? Contact Windkracht.

Uploading with a product, post or page

If you upload a photo or file while editing a product, post, vacancy, project, event or page, it automatically goes into the folder for that collection, for example Products or Posts. If that folder doesn't exist yet, it is created. If you choose a file that is already in the File manager, it stays where it is.

You can change the names of those folders under Settings → Website settings → Upload folders. Use a / to make a subfolder, for example Products/Machines. You only see the folders for the collections your website has.

Finding a file

At the top of the File manager there is a search box. Type a word from the file name or the alternative text, for example ratchet or price list. You then see all files with that word, from all folders, and the folders with that word in their name. Below each file you see which folder it is in. If you type several words, they must all appear.

• With Photos, Documents or Videos you only see that kind.
• If you are in a folder, Only in searches just that folder.
• You open, move or delete a file you found as usual. The cross in the search box (or Esc) shows the folder again.

The search box is also in the window where you choose a photo, for example for your logo.

Folders

• New folder: at the top. Click a folder once to open it.
• Rename: the pencil on the folder.
• Remove folder: the bin. The files in it are not deleted; they move to the main folder.
• Move: drag a file onto a folder, or onto Back to move it up one folder.

Buttons on a photo

Point at a photo or file; round buttons appear at the top right:

• The frame: adjust the crop. Click the most important part of the photo and choose Save crop (see Tips for good photos).
• The folder with an arrow: move to another folder. A window with all your folders opens; click the folder the file should go to.
• The bin: remove the file.

Click the photo itself to change the alternative text and other details.

Several files at once

1. Click the circle at the top left of a photo (it appears when you hover over the photo), or hold down Ctrl (Mac: Cmd) and click. Shift+click selects a whole range.
2. Once you have selected something, a normal click selects too. The top shows how many files you have selected; Everything in this folder selects them all.
3. Click Move to… and choose a folder, or click the red bin to delete them. You can also drag the selected photos onto a folder together.
4. Clear selection (or Esc) empties the selection again.

Please note: deleting cannot be undone. If a photo is on your website, it disappears from there too.

Uploaded and then cancelled?

If you upload a photo for a post, album or other item and close the window without saving, the CMS automatically removes that photo from the File manager again. The same goes for a freshly uploaded photo that you take out again before saving. Photos that are used elsewhere simply stay.

The original photos of your website

The photos from your website's design are in the folder Foto's van de website (website photos). Replaced a photo and want the old one back? Just choose it again from that folder.

Also read Tips for good photos, so your website stays fast and is easy to find.